068: I tried 13 popular task management apps so you don’t have to

Reading time: 1 minutes.
I have reviewed a few popular task management apps like Asana, Zenkit and ClickUp in earlier episodes of this podcast (see links below). You have to understand that not all apps work for every situation, that’s why it’s good to try a couple until you find the one that suites you. To save you the trouble of going through the roller coaster of this time and time again, I tried 13 different apps and I’ve created a quick, 7 question quiz that you can take to help narrow down the right tool for you.


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Welcome Coffee Powered Systems equipping women with actionable steps to overcome overwhelm and streamline business and life. So grab your favorite drink and come hang out with me. I'm your host, Miranda Merten.


Hey there. Lovely. Welcome back to Coffee Powered Systems. I hope you're having a wonderful day wherever you are. If you are in the United States and listening to this life as it's released, you will know that this weekend is Halloween weekend, so I had some fun today carving pumpkins with my daughter. That's always a good time and getting those ready to go out. It's always fun to see everybody's creativity when it comes to doing the pumpkins and putting up the decorations. Really cool walking around the neighborhood and sometimes getting a little envious of all the fancy decorations.


But I digress so happy Halloween to my US people if you're elsewhere in the world. If you're celebrating anything else this weekend, I hope you have a wonderful weekend. If you have been listening to this podcast for a while, then you know that on Tuesdays, I do tip Tuesdays. If you haven't been listening, then Tuesdays are when I will submit or do a review, I should say, of an app or a business tool that might be useful for you in your personal productivity or in your business.


And I have reviewed a few popular task management apps. Those include Asana and Zenkit, which were pretty early on in the podcast. So you'll find those in the earlier episodes. And a few episodes ago, I did one on Click Up, and these are all project management type apps. You have to understand that not all apps will work for every situation, so that's why I like to give you a few different options every once in a while. Maybe one will click with you. One of them is like, maybe that's not for me.


So depending on your situation, it's going to guide you in which project management app is right for you, and that's going to depend on whether you work solo or in a team, or if you need multiple different views because you want to view the different types of workloads between you and your team members or view different projects different ways. Those little details are going to matter to you. So here's the scenario I've been through myself. Maybe you're familiar with it. You find a project management app.


You take days, maybe even some cases, weeks, dumping all of your information into it, setting it all up, getting it just perfect the way you want to use it, and you either start the free trial, or maybe you're just using the free version, or you pay for the first month and use it for a few weeks to only realize that it's not going to be the right one for you. After all, there's a couple of little quirks you don't like. Or maybe you thought you liked the design, but overall, it's a little clunky or the way you need to make, like three or four clicks just to find one thing isn't working for you, and you have to start all over again.


And that's so frustrating. And I've been there. I've done it. I do it all. I do it with other apps, not just project management, but I have been on this roller coaster. Then again, I also do it to myself because I do like to try new ones, and I do like to try different project management tools when they come out. Number one because I like to try them for myself. I'm just a techie kind of person. I like tinkering with things on my downtime. I'll go and try something new.


And number two, I like doing it for this podcast and for my business. So when I come across something new, if someone needs a recommendation, I can have some. I can throw one out there. So to save you the trouble of going through this time and time again, over and over again on this roller coaster. On this hamster wheel, I have created a quick quiz that you can take to help narrow down the right tool for you. Now, this is based on a few things like the way it functions or the price point or your team size.


And it's a seven question quiz. It'll take less than a minute to do. I tried 13 of the most popular task management apps, and these are either apps that I have used for a period of time or ones that I've just tested, tried it out and tested it out just to see how it works. My current app of choice is Koda for tasks and project Management. I did an episode on that one back in episode 62, Koda versus Notion, so you can go listen to that if you want to learn a little bit more about it.


But once you take this quiz, you fall into one of five groups. So it's group one, group two all the way to group five. And when you take the quiz, you get a detailed report with a few different options mailed to you. So each group will either have two, three, or four different project management apps that are within that group, and they are grouped similarly by how they function and then by price and some other things like whether they're good for teams and things like that.


So that is how the quiz is laid out. And when you get your detailed report, it includes a roundup of those different types. So for example, in one group, there's Nosy and Amazing Marvin, those are good for working solo. They're structured a certain way. Amazing Marvin, right now is just a solo app Mosby you can work with teams on, so we're going to have slight differences on them. Koda and Notion is another group where if you're looking to build a system from scratch or use, like, more of a Wiki style and spreadsheet style that's going to give you that different group.


So you can see as you get into the group, why they were grouped that way. And based on how you like to work, that's going to be the group you fall into. Of course, this is not a scientific study that once you receive your results, you're going to be bound for life. It's just to give you a starting point. And if for some reason, you are someone who finds yourself in that scenario that I told you about earlier, you're constantly looking for one that will fit your style or if you are starting from the very beginning, and you don't quite know where to start because let's be honest, there are more than 13 apps out there.


There's a ton, and every week, every month there's new ones that pop up. We can't all keep up. They've all got slight differences. Essentially, sometimes it's just a matter of when it came into your orbit, you could be just doing something and all of a sudden you see an ad pop up or you see it on AppSumo or a friend is using it and mentions it. Sometimes that's all it takes. It just gets into your orbit, and that's what you start using. You like it and you go with it.


But other times you just don't know where to begin because there are so many and you don't know how to distinguish between it. So that's what this is for. It will at least give you a couple of different ones to start with. If you don't think you fell into the right group, you can always take the quiz again. But for those of you that are curious Nellies who love to have all the details, you will also get access to the full report that has all of the apps on there breaks down their features of what's included their price points, and, of course, links out to each of their sales pages.


Now I will caveat that features do change. And I'm not a representative of any of these companies, and it's just for reference only if they change something on the website. If they change the pricing or the features that worksheet might not reflect the change. So I just want to state that as well. So if this looks like something that you need or you're interested in, you can take the quiz at mirandamerton. Comquiz or it's right there on my home page as well. At the top, you can just click the button that says, Take the quiz, and then in 60 seconds or less, you will get your quiz results emailed to you with the breakdown of the apps that are recommended for you.


All right. So that is all I have for today. I will drop those links down in the show notes for you, and I will see you next time.


Thanks for listening to coffee powered systems. You can find links to everything mentioned in the episode down in the show notes on the website at mirandamerten.com.


If you enjoyed this episode rate and review it in itunes or where you enjoy listening so others can find it too and join me here next time. Bye.

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